|
Student Hiring Information for GW Departments
The Career Center “hires,” i.e., creates employment records in Banner, for student wage account employees (account 51229) and Federal Work Study employees (account 51225). We also administer the following aspects of the GW Federal Work Study (FWS) Program:
 Annual distribution and collection of Federal Work Study Participation Agreements and Job Posting forms
Posting of all available FWS jobs online through our GWork job listing service
Completion of I-9 Employment Eligibility Verification forms and distribution of I-9 receipts to students
Collection of tax forms and direct deposit forms
Production of resource materials and consultations for students and employers participating in the FWS program
Orientation and training sessions for employers, including “Managing Student Employees” and “Hiring Student Employees” offered several times each year in conjunction with GW’s Employee Training and Development
Organization and sponsorship of the annual Federal Work Study Job Fair (this year on Thursday, September 6, 2007, from 1:00–4:00 pm in the Marvin Center Grand Ballroom. Click here for more information.
The monetary aspects of the Federal Work Study program – who gets a FWS award, the amount of the FWS award, any changes to the FWS award – are handled solely by GW’s Office of Student Financial Assistance (OSFA). The GW Career Center does not have access to student financial aid data – it is protected by the 1974 federal privacy law called “FERPA,” or Family Education Rights Privacy Act. If your student employee has questions about any aspect of his or her financial aid package, including his or her Federal Work Study award, please refer them to GW’s OSFA. For more information, click here:
THE ONLINE “STUDENT HIRE APPLICATION” IS HERE!
The Career Center and ISS are pleased to announce the release of an automated workflow application supporting student employment processes at GW. This application includes the process for online initiation and approval of temporary and Federal Work Study student hires. It is the result of the collaboration between Information Systems and Services and the Career Center's Student Employment unit with stakeholders from numerous departments across the University.
The new Student Hire process, which is a web-based form accessed through the myGW portal, is now available.
The new electronic process will:
Provide an electronic alternative to the current paper hire form, which will continue to be available for use as well;
Track the completion of the required I-9 form;
For Federal Work Study students, provide an electronic alternative to the current printed Employment Authorization Form (EAF) with a self-service form to be printed by the student for use in verifying and monitoring the current status of Federal Work Study funding.
Click here to access an Employer “Cheat Sheet” which addresses the new online Student Hire Application.
To obtain the full benefits of this new alternative system, please review current student hire procedures with those individuals in your area who have responsibility for this process.
BANNER ACCESS IS REQUIRED TO USE THE ONLINE STUDENT HIRE APPLICATION
This new process requires Banner access. If you would normally be processing student Hire forms and you do not have Banner access, you will need to submit requests for Banner access authorization as soon as possible. Click the following link to begin this process: http://www.gwu.edu/~banner/services/start.htm
STUDENT HIRE ONLINE TRAINING
An online training module is available to acquaint you with the functionality of the Student Hire Application. The training, which is approximately thirteen minutes long, is available through GLearn at http://my.gwu.edu/mod/schedule/ . You must be logged into the myGW portal to view the training.
We encourage you to ensure that everyone with responsibility for aspects of the Student Hire process in your area complete the training process as soon as possible.
SPONSORED PROJECTS
Please note that if you are attempting to hire a student funded partially or in full by a sponsored project, please continue using the current paper-based student hiring process. The new electronic process is still being adapted for sponsored projects. An announcement regarding the availability date for applying the new electronic process for student hiring on sponsored projects will be forthcoming shortly.
We look forward to working with you on this initiative and future phases. Thank you for your support in effecting further procedural improvements for GW.
-Information Systems and Services and The Career Center
|
